Recruitment Email Templates

Contact your professors and clubs on campus with these email templates to recruit more volunteers

NOTE: These letters are basic templates. We encourage you to personalize these emails further to get the best response from your specific outreach audience.

Professor Outreach

Hello [Professor's Name],

I hope this email finds you well. My name is [Your Name], and I am one of the Chapter Leaders for the Global Medical Brigades Chapter at [University Name].

Global Brigades is a registered 501c3 non-profit organization that implements a Holistic Model to meet a community’s health and economic goals. The model builds community ownership and collaboratively executes programs to resolve health and economic disparities.

Global Medical Brigades Chapters are empowered to support rural healthcare through Medical Brigades. During our seven days abroad, volunteers will gain clinical experience working at mobile clinics and preventative health workshops. Volunteers also have the opportunity to shadow licensed physicians and dentists during consultations.

Outside of this week-long program, Global Brigades staff -- local to each partner country -- works year-round on health, WASH, and economic development programs.

I am building a team of 14 volunteers to participate in our upcoming Brigade from [Start Date] to [End Date] in [Country Name].

If you wouldn't mind, could you please share these details with students who may be interested in this opportunity? Interested students should fill out or sign up [here: insert link]. They can also reach out to me directly at [Your Email Address] if they need more information.

If you have any questions, I’d be happy to share more and/or connect you with a direct representative from Global Brigades.

Thank you so much for your time, and I appreciate you helping me pass all this information along.

Sincerely,

Name
Leadership Title
University Name

Note: This email template was written specifically for a Medical Brigade outreach email. If you are a Chapter Leader for a different program, simply change the Program Name/Title, and replace the paragraph that talks about the Medical Brigade Program with information that relates to your specific program.

Student Organization Outreach

Dear [Club Leader's Name],

My name is [Your Name], and I am reaching out to share information about my involvement with the registered non-profit, Global Brigades.

I am a [Leadership Title], organizing a [Program Name (e.g. Medical Brigade)] to [Country Name] in [Brigade Trip Month]. As part of my role, I need to help our Brigade team reach [Number of Volunteers Needed] volunteers.

Going on a Brigade is a great way to gain hands-on skills in an exciting international environment, and I thought members of [Club Name] would be a great fit to join!

Would it be possible for me to join your next club meeting to share more about this opportunity?

Please let me know, and thank you for your time and consideration!

Best Regards,

Name
Leadership Title
University

Individual Outreach

Subject: Join Us on a Life-Changing Global Medical Brigades Trip! 🌍✨

Hi [Recipient's Name or Club Members],

Are you passionate about healthcare, global outreach, and making a tangible difference in underserved communities? Join [your university/organization]’s Global Medical Brigades trip to [country] this [season or month], and be part of a hands-on experience providing medical care and support to communities in need!

Our team will be traveling to [country] from [dates], where we’ll work alongside local healthcare professionals to deliver vital medical services, health education, and sustainable health solutions.

Why You Should Join Us:

Hands-on Medical Experience: Work directly with medical professionals in clinics, shadow doctors, and assist with patient care.
Make a Global Impact: Contribute to sustainable healthcare projects and help improve the lives of underserved populations.
Network and Build Skills: Collaborate with fellow students and healthcare workers, gaining real-world experience in global health.
Research Opportunities: Engage in data collection and health research that can contribute to both academic and practical outcomes.
Experience New Cultures: Learn about a new country and culture by experiencing it firsthand with local professionals.

Who Can Join?
We welcome students from all backgrounds and majors who are interested in global health and making a difference. Whether you're pre-med, studying public health, or just passionate about service, there's a role for everyone on our team.

How to Get Involved:
Interested? Attend our upcoming info session on [date and time] in [location] to learn more!

Feel free to reach out with any questions at [email address], and be sure to follow us on [social media] for updates!

We hope to see you on this incredible journey with us!

Best,
[Your Name]
[Your Role/Title]
Global Medical Brigades at [Your University]
[Contact Information]

How to use this email:

Listserv Outreach: Send this email to department or campus-wide listservs such as pre-med or global health programs.
Club Outreach: Reach out to student organizations like Pre-Medical Society, Global Health Club, or service-oriented groups that align with your mission.
Personalize It: Tailor the email to the specific audience or club to make it more relevant to their interests.
Call to Action: How do interested volunteers take the next step? Are you inviting them to your upcoming info session? Be sure to include time, place, and how to register. Are you asking them to sign up directly for your brigade? Then make sure you include the correct MyBrigades link.

Happy recruiting!